Binder
Build a one-binder life-safety file
One binder, paper or digital, with the certificates, the reports, the device list, and the next due date.
The digital version of the next-due list is the free ledger.
Folder list
- Certificates, and the monitoring account if the building has monitoring.
- Inspection reports, newest in front, one set per system.
- Device inventory: the label, and where it sits in the building.
- Service contracts the building has already signed.
- Next-due dates for the fire alarm, sprinkler, fire pump, hood and Ansul, extinguisher, and backflow.
- The emergency-light log beside those dates.
- Any deficiency list and re-inspection date.
- A handoff sheet when the manager changes.
The digital next-due list
The free ledger stores the building, the six test types, and the next due date on this device. It does not replace the reports. It keeps the date that the shop's note is drafted from.
Checklists to file with it
From the other guides
- Fire alarm inspection checklist
- Fire sprinkler inspection requirements
- Emergency lighting and exit sign testing
- Fire extinguisher inspection schedule
- Inspection-day kit
- Handoff sheet
Questions
Is the ledger the whole binder?
No. It is the next-due list and the note the shop drafts. Reports stay in the binder.
What if the manager leaves?
Print the handoff sheet. The next contact needs the due date and the shop phone.
LifeSafetyRebook is not an authority having jurisdiction and does not inspect, approve, or certify a building. The shop sets the interval. Rules vary by city and by water supplier. This page is not legal advice. LifeSafetyRebook does not estimate fines.